To enable the employee to work off private leave or underwork, a request to “work off underwork” has been launched in the SSC Master “Labor” application. Each employee has the option to request to work off the days/hours he/she worked less or to work off a private exit.    

A request to work off an underwork can be created in two ways:  

– from user dashboard:  

– from the Requests view in the Labor application    

In the next step, indicate the appropriate type of request: OVERTIME & WORK OFF  

Once you have selected the type of request, a form will appear where you will need to fill in the specific details.  

 If an employee requests on his/her behalf, then automatically, after selecting the type of request, a window will appear, in which you define which underwork he/she will work off. If the request is created by a manager, click on the button to indicate the persons for whom such a request is being created, and only in the next step indicate the relevant elements of the work-off.  

To indicate the absences to be worked off, go to the second tab: WORK OFF 

Then, select the absences you want to work off from the list. 

The list of absences includes only those under-worked absences, that have not been worked off or have not yet been scheduled to be worked off (the request to work off must be approved). 

The indicated absences will be shown in the table.   

NOTE: If you have scheduled a work off that you did not complete (you did not stay longer at work), then the missed shift will appear back in the pool to be worked off. The operation will be performed by the system automatically on the next day after the scheduled redo date.

Example: An employee, two hours of his/her private leave from 02.06.2022, scheduled to work off 03.06.2022. The scheduled work-off was not completed, so the underwork (2 hours of private leave from 02.06.2022) will be returned to the pool to be worked off on 04.06.2022. 

In the next step, you should indicate the day, on which you plan to work off the selected absences. The request will automatically fill in the planned amount of overtime after you indicate a specific date. Similarly, as in the case of an overtime request, you can plan the number of overtime hours in two ways: 

– By indicating the amount of overwork (without specifying a range of hours) and by specifying when they should be worked (after or before work).   

– When indicating specific start and end times, be sure that the range of hours is “contiguous” to the scheduled work hours for that day. 

After filling in all the necessary details, the request details are as follows: 

You can add a comment to each line by typing it in the COMMENTS column. The content of this field will be transferred to the specific row in the employee’s schedule to the Comments field with a note. 

If you want to make corrections to already completed lines, just click on the “stylus” icon. 

After completing all the necessary data, you can send the request to be approved by a higher-level supervisor. To do so, we click on the button SEND FOR APPROVAL located on the button bar.

Note.

It is not possible to work off the under-work on the same day, because qualifying the time worked off will simultaneously reduce the under-work time and create a conflict in the request.

If the employee has worked off the underwork on the same day, the manager should qualify the hours worked off. If the employee did not fully work it off, then the employee can request to work off on subsequent days, reducing the number of hours already worked off.